Guide: How To Write A Schengen Visa NOC Letter From Employer

What Is A Schengen Visa No Objection Letter (NOC) From Employer?

A Schengen Visa “No Objection Certificate (NOC)” (or Letter) from an employer is a letter written by one of the representatives of the company you are working for where it states that the company has no objection towards you taking a specific period off in order to travel to the Schengen Area.

The main purpose of a Schengen Visa NOC Letter from an employer or company is to state that the company you are working for agrees for you to take off the days for which you applied for the Schengen Visa and to assure that you are permitted to travel abroad. 

For some Embassies/Consulates, this document is mandatory but others consider it optional. Visa applications that do not contain the No Objection Certificate will not necessarily be rejected by the Embassies/Consulates that do not find it mandatory. 

However, we highly recommend you submit it for two reasons:

  1. The NOC Letter from your employer increases your chance of approval
  1. The NOC Letter can significantly speed up and streamline your Schengen Visa application process  

Through the NOC letter for Visa purposes, the company you are working for not only declares that you are allowed to take some days or weeks off, but also assures that you have the necessary funds to support you through your trip/journey (in case you pay for the trip with your own money and you don’t have a sponsor) and that there is a job that you will be returning to within your country of residence.

The No Objection Certificate must be written by a representative of the company you are working for (such as your manager, your supervisor, the president, or the vice president). 

Most of the time, the NOC Letter can be requested via the personnel of the HR department.

You should submit the NOC Letter whether you are planning to travel for tourism, business purposes, or to visit family members.

Please note that there is a slight difference between a NOC letter and a leave approval, meaning that you must first have the permission from the company to take a certain period off (leave approval) before requesting the No Objection Certificate from your company.

Therefore, you should first make a leave request (the company can accept or deny your request, or it can propose a different period that you can take time off).

After your leave request has been approved, you can request a NOC Letter from your employer.

Although the NOC Letter is highly important for your Schengen Visa application process, please note that this is not the only document proving that you are employed.

For this reason, you must also submit your employment contract (submitting it is a mandatory requirement) and a Certificate of Employment (the certificate of employment is not mandatory for all the Embassies/Consulates but it is highly recommended to submit it). 

To sum up, the main purpose of the NOC Letter is to prove that your employer allows you to travel abroad (the best way to think of it is as though your employer was vouching for you and your credibility to the Embassy/Consulate).

Are There Different Types Of No Objection Letters?

There are two basic types of No Objection letters: for employees (this guide) and students.

Therefore, the No Objection Certificate is extremely important for students as well. 

If you are a student, you need to get this certificate from your school or university. 

For further details, please feel free to check out our Guide – No Objection Letter for Students. (our article will provide you with complete and detailed answers to all of your questions, a NOC letter sample and template, and much more). 

The Importance Of The No Objection Certificate (NOC) For Your Visa Application

Although submitting a NOC Letter from your employer is not mandatory for all the Embassies/Consulates when you apply for a Schengen Visa, this document is extremely important for the following reasons:

How To Get A No Objection Letter (NOC) From Employer

Once your leave of absence is approved by your employer and you know for sure that your company allows you to travel over specific dates, you can request a No Objection Letter from the representatives of the Human Resources Department (or directly from your manager or supervisor – according to the organisation of your company).  

You can request a No Objection Letter for employees by sending an email to those responsible for issuing it in which you mention the reasons why you need the certificate.

Below you will find some suggestions on how to write a letter addressed to the HR Department in order to request a No Objection Letter (if you work for a small company you might not need to send a request letter as you can ask for the certificate directly from your manager/supervisor):

Here is a sample of how a No Objection Certificate request letter addressed to the Human Resources manager/department should look like:

Sample No Objection Certificate Request Letter  

Dear [Name of Human Resources Manager]/Dear Human Resources Department/, Dear Sir/Madam, To Whom It May Concern,

I, [Your Full Name], would like to visit [Name of the Schengen Country/s] from [Beginning Date of your Trip] until [ End Date of Your Trip], as my leave of absence for this period has already been approved.

I would highly appreciate it if you could write a “No Objection Certificate” (NOC) addressed to [Name of the Embassy/Consulate] located at [Address of the Embassy/Consulate], in order for me to use it for my Schengen Visa Application.”  

I would also kindly ask you to mention in the letter that all the expenses during my trip will be covered by myself.

Please feel free to contact me for further inquiries.

Kind regards,

[Your Full Name]

Important: In cases where your company is not familiar with the No Objection Letter procedure, you can download our templates and samples and provide them to those responsible for issuing the Letter, so that they can model from them, use them, and fill them out correctly. 

For further details, do not hesitate to contact us.  

Common Mistakes To Avoid When Writing A Schengen Visa NOC Letter

Before submitting your documents to the Embassy/Consulate, it is highly recommended you double-check what the company representatives have provided, in order to be sure that you are not missing an important piece of information.

Below, you can find a list of common mistakes you must check before you submit the No Objection Certificate for Visa from your employer: